Use Helpscout As a Content Source


SearchUnify ignores user permissions during searches. Juan can find "Accounts.pdf" in search irrespective of whether he has access to the file or not.

Add Helpscout as a content source using three easy steps:

  • Step 1 - Click the ‘Content Sources’ tab on the left sidebar
  • Step 2 - Click the ‘Add New Content Source’ button to view the content sources
  • Step 3 - Select ‘Helpscout’ tab to proceed

When you select the Helpscout tab you will be redirected to the configuration screen. This is divided into three subsections:

  1. Authentication
  2. Frequency
  3. Rule

Helpscout, formerly known as Brightwurks, is a help desk software which provides an email-based customer support platform, knowledge base tool, and an embeddable search/contact widget for customer service professionals.

Use the steps below to connect Helpscout with SearchUnify

Step 1 - Authentication

Please use the api key authentication method in SearchUnify admin panel for connecting your Helpscout instance with Searchunify. You will need 2 api keys for this:

  • Docs API key
  • Mailbox API key

Steps for generating docs API key

  • Click on account icon at right side of Helpscout dashboard

  • Select Your Profile option > Authentication

  • Click on API Keys

  • Confirm your mailbox to generate mailbox API

  • Generate Docs API Key

Similarly generate a new key for Mailboxes.

Steps for generating Mailbox API key

Use these two api keys for authentication inside Search unify Authentication tab:

Step 2 - Frequency

Set the frequency, which includes

  • Start date- It defines the date when the sync starts
  • Frequency- It defines fixed intervals at which the content needs to be updated

Step 3 - Rules

The Rules section is divided into two parts:

a. The By Content Type tab allows you to sync information by content type.

Enter the following details:

  • Name - Enter the API name of the object
  • Label - Enter the label for the object
  • Type - Select the type
  • Searchable/Filterable - Select whether you want the field to be searchable (will appear in search results) or filterable (will appear in filters)

b. Go to the 'By Places' tab to sync information by board.


Enter the following details:

  1. Name - It displays the name of the boards on the platform by alphabet
  2. Is Enabled - Check off the box for boards that you want to sync

Last updatedThursday, March 23, 2023

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