Use Vidyard as a Content Source

Using the Vidyard crawler, you can index videos from Hubs and Folders by specifying the API token for each folder. The crawler indexes password-protected videos and make them searchable for all users. At the same time, only those users who have the correct password, can play the videos.

Establish a Connection

  1. Navigate to Content Sources.

  2. Click Add New Content Source.

  1. Locate Vidyard and click Add.

  2. Fill authentication details and click Connect.

    • Name: A descriptive label that will be used to identify your content source. Useful when you have several content sources in an instance.

    • Client URL. Enter your Vidyard instance URL. Supports only one value, "Master."

    • Language. Select the language your data is in. More than 20 languages are supported.

    • API Key. Enter API Keyof your Vidyard instance. The instructions for obtaining the API key are to be found on How to access your Vidyard API tokens. If you spot multiple API keys in Vidyard, then copy the one for Admin.

Set Up Crawl Frequency

The first crawl is always manual and is performed after configuring the content source. In Choose A Date, select a date to start crawling; the data created after the selected date will be crawled. For now, keep the frequency to its default value Never and click Set and move to the next section.


In Vidyard, crawl frequency cannot be set to minutes or hours.

Select Content Types for Indexing

SearchUnify can index the data stored in videos and admins are free to configure the fields for indexing. For instance, they can index all fields or exclude some, such as id, post_time, and upload_at. The only field that cannot be crawled is captions.

  1. Click to add fields for crawling.

  2. You can remove fields which you don't want to be indexed. The recommendation is to crawl all fields and click Apply.

  3. Move to By Hubs to find your repositories. If you don't specify repositories, all Vidyard repositories will be indexed.

  4. Once you have made all the changes, click Save.

VoilĂ ! you have successfully added Vidyard as a content source.

After the First Crawl

Return to the Content Sources screen and click in Actions. The number of indexed documents is updated after the crawl is complete. You can view crawl progress in in Actions. Documentation on crawl progress is in View Crawl Logs.


Review the settings in Rules if there is no progress in Crawl Logs.


For Mamba '22 and newer instances, search isn't impacted during a crawl. However, in older instances, some documents remain inaccessible while a crawl is going on.

Once the first crawl is complete, click in Actions open the content source for editing, and set a crawl frequency.

  1. In Choose a Date, click to fire up a calendar and select a date. Only the data after the selected date is indexed.

  2. Use the Frequency dropdown to select how often SearchUnify should index the data. For illustration, the frequency has been set to Weekly and Tuesday has been chosen as the crawling day. Whenever the Frequency is other than Never, a third dropdown appears where you can specify the interval. Also, whenever Frequency is set to Hourly, then manual crawls are disabled.

  3. Click Set to save crawl frequency settings. On clicking Set, you are taken to the Rules tab.